27th KCOA & 16th IAPAE Annual Scientific Conference 2025

Kenya Clinical Officers Association & International Academy of Physician Associate Educators is pleased to welcome submission of Abstracts for Presentations at the Annual Scientific Conference taking place 15 – 17 October, 2025 at the Lake Naivasha Resort, Naivasha, Kenya

Abstract Submission Portal

Abstract Submissions Overview

The submission of Abstract for the KCOA & IAPAE Annual Scientific Conference is now open. Abstract submissions are accepted 01 April to 15 June 2025. We will provide results of acceptance of Abstract submission by 30 June 2025.

KCOA & IAPAE welcomes the submission of Abstracts for the following five categories of Presentations to occur during the 3-day Scientific Conference:

  1. Oral Scientific Paper Presentation
  2. Poster Scientific Presentation
  3. PechaKucha Presentation
  4. Campfire Story Presentations
  5. Workshops

Abstract Presentations submitted for one of these five categories should align with the KCOA & IAPAE Conference Theme:

“Strengthening Global Health Systems: Clinical Officers, Physician Associates and Analogues in Building Collaborative Solutions for Universal Health Coverage”

The Abstracts should align with one of the six Sub-Themes or Tracks, including:

  1. Time for Equitable and Sustainable Health Finance and Insurance
  2. Harmonizing Education, Accreditation and Regulation
  3. Activating Technologies and Innovations in Transforming Healthcare
  4. Preparedness for Climate Change, Pandemics and Global Disasters
  5. Primary Healthcare Surveillance and Response to Non-Communicable Diseases and Infectious Diseases
  6. The Resilience and Impact of Clinical Officers (CO), Physician Associates (PA) and Analogues in Global Healthcare Delivery

Ideally, the Abstract has links to CO/PA and PA Analogue health science education and clinical practice.

Structure of the five Presentations during the conference:

  1. Oral Scientific Paper Presentations will be a 12 minute Powerpoint presentation by the author followed by 3 minutes for questions for a scientific research study. Or each author will present for 12 minutes, then after all authors have presented during a session, the authors will be on a short panel for a Q & A session.
  2. Poster Scientific Presentation will be the authors standing by their scientific research poster for delegates to walk around, view and ask questions during tea and lunch breaks, followed by a facilitated group discussion of the posters with the authors and delegates for 10 minutes related to a Conference Track. Posters will also be open for viewing throughout the conference.
  3. PechaKucha Presentation is a 6 minute 40 second presentation by the author with 20 power point slides, with each slide set to display for 20 seconds, automatically moving to the next slide. The slides include only images or photos, no text/words on the slide as the images and narration will tell the story. The presentation is followed by 6 minutes for questions and discussion. The PechaKucha is meant to provoke thought, imagination, humour or insight and can be any topic related to the Conference Theme and/or Sub-Themes. More info at PechaKucha website.
  4. Campfire Story Presentation is a 10 minute presentation by the author(s) followed by 5 minutes for discussion and questions. The presentation is similar to a community sitting around a fire and discussing relevant topics (there is no actual campfire). The presentation can be any situation, experience, idea, activity or story by the author(s) related to the Conference Theme and/or Tracks. This can be by single or multiple presenters. There is no power point presentation or slides, only the narration by the presenter with our without visual aids to tell the story.
  5. Workshops are 1 hour long providing hands-on experience for delegates to learn from the workshop facilitator(s) on any relevant practical educational and or clinical related activity which aligns with the Conference Theme and or Sub-Themes. Workshop facilitator(s) will submit an abstract for consideration of presenting a hands-on, learning workshop to conference delegates.

The Abstract submission for the presentations should follow the Conference Theme and/or Tracks and be relevant for global CO/PA and PA Analogue education and clinical practice.

The KCOA & IAPAE Annual Scientific Conference Scientific Committee members will review Abstract submissions during June. Announcement for acceptance of Abstracts for Presentation at the Conference will be delivered by email on 30 June, 2025.

  • Guidelines for Oral Scientific Paper Presentation

Abstract for Oral Scientific Paper Presentation to include the following six sections with maximum of 250 words (not including Title, Authors and Affiliations).

  1. Oral Scientific Paper Title, Author(s) & Affiliation
  2. Introduction
  3. Methods
  4. Results
  5. Discussion
  6. Conclusion

If an Abstract for Oral Scientific Paper Presentation is selected, the author(s) will be expected to submit a power point presentation prior to the scheduled presentation and to present their research work during a 12 minute oral presentation followed by 3 minutes for Q&A or after all authors have presented during a session, the authors will be on a short panel for a Q & A session.

  • Guidelines for Poster Scientific Presentation

Abstract for Poster Scientific Presentation to include the following six sections with maximum of 250 words (not including Title, Authors and Affiliations).

  1. Poster Title, Author(s) & Affiliation
  2. Introduction
  3. Methods
  4. Results
  5. Discussion
  6. Conclusion

If an Abstract for a Poster Scientific Presentation is selected, the author(s) will be expected to submit and present their research on a poster in landscape format measuring 48″ wide x 36″ high (121.92cm x 91.44 cm). See Poster example here.

  • Guidelines for PechaKucha Presentation

PechaKucha presentations follow a Japanese inspired story-telling format which has the speaker talking and sharing the information with the power point changing slides automatically every 20 seconds. The slides have only images or photos, with no words or text, as the story comes from the speaker and the images. There are 20 slides, at 20 seconds per slide, for a total of 6 minutes and 40 seconds for the presentation. The word “PechaKucha” is Japanese for “chit chat.” Learn more about PechaKucha. Abstract for the PechaKucha should include the following 6 sections with maximum of 250 words (not including Title, Authors and Affiliations).

  1. PechaKucha Title, Author(s) & Affiliation
  2. Introduction
  3. Background
  4. Content of the story
  5. Rationale for telling the story
  6. Conclusion of the story

  • Guidelines for Campfire Story Presentations

In Africa, and in many countries it is a custom to share discussion around a campfire, a place to create or maintain social links, often under a tree or around the campfire. We invite Abstracts for campfire presentations to be submitted for consideration. This is an opportunity to share an interesting educational or clinical idea, question, situation, event, conflict or process relevant to the conference theme and or tracks. The presenter or presenters have 10 minutes to present with no power point, only talking or with visual aids (not power point) with 5 minutes for follow up discussion and questions. Abstract for the campfire talk should include the following six sections with maximum of 250 words (not including Title, Authors and Affiliations).

  1. Campfire Story Title, Author(s) & Affiliations
  2. Introduction
  3. Context for the talk
  4. Main theme of the talk
  5. Short description of the talk
  6. Concluding take away point

  • Guidelines for Workshops

We invite Abstract submission for a workshop which can be on any topic related to the theme, tracks or CO/PA education or clinical practice. The workshop content and delivery should be hands on with application of learning for the participant to engage with an activity, skill, or learning event to end the workshop with new knowledge, skills and attitudes. Abstract for the workshop should include the following 6 sections with maximum of 250 words (not including Title, Authors and Affiliations).

  1. Workshop Title, Author(s) & Affiliation
  2. Introduction
  3. Learning objectives
  4. Description of the Activity
  5. Timeline of the Activity to take place in 1 hour
  6. Reasons persons would attend this workshop

Guideline for Authors

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